Agenda Items

Select an Agenda Item to Comment on. Or, Register to Speak at the Public Meeting.

Invocation:

Pledge to the Flag

Roll Call

Courtesy of the Floor Courtesy and Privilege of the Floor Rules

Contract Approvals

15-5315 R138 Authorization for Contract with McMahon Associates, Inc. in the amount of $128,000 for consulting work related to Traffic Signal and Systems design, Roadway design, PennDOT permitting process and inspection. The project is part of a PennDOT Multimodal Transportation Fund (MTF) grant and must follow specific selection criteria different from our own. We must first chose a firm based on their qualifications, and only after we have chosen a firm, can we request pricing. This was competitively bid, five (5) proposals were received. By passing the resolution, Council notes proper procedures were followed based on the presentation, as follows: The City advertised the Solicitation on May 6, 2022, seeking to contract a highly qualified engineering consulting firm, which is familiar with Traffic Signal and Systems design, Roadway design, PennDOT permitting process and inspection. This project is part of a PennDOT Multimodal Transportation Fund (MTF) grant. On June 6, 2022, the public opening was held for which the City received five (5) proposals. The technical evaluation was held on June 29, 2022. All committee members were present. The Proposal was scored based on the RFP requirements, Presentation, Ability to Meet RFP Requirements and Project (20 Points), Prior Experience and Coordination (25 Points), Bid Documents and Construction Inspection (25 Points), Sub-Contractor and Minority Contractor (10 Points), Local Staffing and Supports (10 Points), Project References (10 Points). McMahon Associates and SAI Consulting Engineers tied in scoring. After the technical evaluation took place, one of the scoring members, Irene Woodward, left the City. Because she would not be involved with any of the evaluations to follow, we had to remove her scores. Although the tie from the original scoring was broken without Irene's scores, we felt it to be in good faith to hold oral interviews with the two highest scoring firms, McMahon Associates, Inc. and SAI Consulting Engineers, Inc. The oral interview meetings occurred in person on August 10, 2022. McMahon Associates presented at 2:00 PM, and SAI Consulting Engineers presented at 3:00 PM. All committee members were present. The committee members discussed the oral interviews (15 Points) and scored them accordingly. The Committee made the recommendation to request pricing from the highest scoring firm, McMahon Associates. The Cost proposal was opened on August 18, 2022. The Proposal was distributed to all committee members via Teams for evaluation after the completion of the technical evaluation and oral presentations. The cost evaluation committee meeting occurred on August 31, 2022, 11:30 AM. All committee members were present. The committee members discussed the Cost Proposal and mentioned the prices seem to be around what was anticipated. After discussion, the Committee made the recommendation to award to the highest scored firm based on the final scores from the Technical Proposals and Oral Interviews. Since this is a PennDOT MTF grant project and we had to follow PennDOT's rules and regulations, we first chose a firm based on their qualifications, and only after we chose a firm based on qualifications, did we request pricing. The committee is recommending award to McMahon Associates, Inc.

Legislation Text R138 McMahon Associates

15-5316 R139 Authorization for Contract with Arthur A. Swallow Associates, LLC in the estimated budgeted sum of $55,000 per contract year, for the unit prices as set forth in the Proposal to secure the services of a licensed surveying firm to provide a fully equipped two-person survey crew. This was competitively bid, and eight (8) proposals were received, one (1) was rejected. By passing the resolution, Council notes proper procedures were followed based on the presentation, as follows: The City advertised the Solicitation on June 24, 2022, seeking to secure the services of a licensed surveying firm to provide a fully equipped two-person survey crew, including transportation, GPS equipment and electronic data collection equipment to perform topographic surveys and construction stakeout. On July 25, 2022, the public opening was held for which the City received eight (8) proposals, and initially two (2) proposals were rejected. The technical evaluation was held on August 15, 2022. All committee members were present. The Proposals were scored based on the RFP requirements, Qualifications of the personnel that will be performing the requested services (40 Points), Ability of the contractor to respond to the request on short notice (30 Points). An additional technical evaluation was held on August 30, 2022. One vendor was initially rejected because they failed to submit the signature page with their proposal. After investigation, it was determined that the signature page could be accepted later, and their proposal was accepted. All committee members were present. The Proposal was scored based on the RFP requirements, Qualifications of the personnel that will be performing the requested services (40 Points), Ability of the contractor to respond to the request on short notice (30 Points). Cost proposals were opened on August 15, 2022 for the original six (6) proposals and on August 30, 2022 for the later accepted proposal. Proposals were distributed to all committee members via Teams for evaluation after the completion of the technical evaluation. The cost evaluation committee meeting occurred on September 7, 2022, 9:00 AM. All voting committee members were present. The committee members discussed the Cost proposal (30 Points). After discussion, the committee members scored the Proposals based on Cost (30 Points). The Committee made the recommendation to not proceed with Oral interviews/presentations as they felt confident in deciding with the information provided in the Technical and Cost Proposals. The committee will award to the highest scored firm based on the final scores from the Technical and Cost Proposals. The committee is recommending award to Arthur A. Swallow Associates, LLC.

Legislation Text R139 Swallow and Associates

Minutes of Previous Meeting

15-5332 September 7, 2022 City Council Meeting Minutes

Legislation Text September 7, 2022 City Council Meeting Minutes

Communications Street Dedication: Jarrouj Way

Old Business

REPORTS

15-5338 Controller Reports

Legislation Text Petty Cash- Health Bank Rec

ORDINANCES FOR FINAL PASSAGE (To be Voted On):

15-5298 Bill 66 Parks and Recreation Amending the 2022 Capital Fund Budget to provide for an appropriation of the donation of Twenty Thousand ($20,000.00) Dollars from Friends of the Allentown Parks into the Bogert's Bridge capital project account. These funds will be used for design and construction of Bogert's Bridge.

Legislation Text Bill 66 Bogert's Bridge