Agenda Items

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Invocation:

Pledge to the Flag

Roll Call

Courtesy of the Floor Courtesy and Privilege of the Floor Rules

Reorganization - Motion to postpone reorganization until January 18 RULE VI ELECTION AND REMOVAL OF PRESIDENT AND VICE PRESIDENT A. Election of the President and Vice President of Council Council will elect a President and Vice President at its organizational meeting. The President or Acting President will first take nominations from the floor for Council President. Each Councilperson can only make one nomination. After the nominations have been made by councilpersons, the President may offer a nomination. The potential candidates shall be voted on as nominated. The first candidate to receive a majority vote will become the President. The procedures will be the same for the election of the Vice President. (30154 3/3/2021) If a Councilperson is not able to attend such meeting, they may participate in the election of the president by phone. (26643 10/21/92; 28613 8/5/09)

15-5574 Statements for Reorganization

Legislation Text Reorganization Council Rules June 2021

Contract Approvals

15-5561 R1 Authorizes a contract with Ferguson Enterprises LLC and LB Water Service, Inc. at the unit prices identified in the bid, for an estimated sum of $1,058,202.05 to supply storm sewer fittings on an as needed basis for the City and under Lehigh Valley Cooperative Purchasing Council (LVCPC), two bids. On October 14, 2022, the City advertised a solicitation for Storm sewer fittings, the intention of this Invitation to Bid is to secure vendors to supply storm sewer fittings to and for the City of Allentown as well as the Lehigh Valley Cooperative Purchasing Council (LVCPC). Work under this project shall include the furnishing, delivering, and unloading of all materials in accordance with the bid specifications. Term of contract or estimated completion date, subject to standard extensions. On November 14, 2022, there was a public opening held, two (2) bids were received. Upon review of the said bids, each was awarded various parts of the contract, as indicated in the Bid Tabulation. The Contract term shall commence on January 1, 2023 and shall cease on December 31, 2023. Upon written notification, this contract can be extended for up to an additional three (3) months beyond the contract expiration period

Legislation Text R1 Storm Sewer Fittings

15-5560 R2 Authorization for Contract with Aspect Consulting Inc for $174,500.00 for developing and implementing an electronic reporting system for businesses to submit their annual local Neighborhood Improvement Zone (NIZ) forms to the City. The City advertised the solicitation on August 8, 2022, seeking a qualified firm to develop and implement an electronic reporting system for businesses to submit their annual local Neighborhood Improvement Zone (NIZ) forms to the City of Allentown. On September 6, 2022 public opening was held for which the City received three (3) proposals. The technical evaluation was held on September 16, 2022. All committee members were present. The Proposals were scored based on the RFP requirements, Ability to Meet RFP Requirements (10 Points), Firm's Qualifications (25 Points), Project Plan (35 Points). Cost proposals were opened on September 16, 2022. Proposals were distributed to all committee members via Teams for evaluation after the completion of the technical evaluation. The cost evaluation committee meeting occurred on September 23, 2022. All committee members were present. The committee members discussed the cost proposals. After discussion the committee members scored the Proposals based on Cost (25 Points). The Committee made the recommendation to proceed with Oral interviews/presentations as they did not feel confident in deciding with the information provided in the Technical and Cost Proposals. The oral interview meetings occurred in person and through Teams on October 25, 2022. Reynolds Business Systems, Inc. presented at 9:30 AM, Aspect Consulting, Inc. presented at 10:30 AM, and Method Automation Services, Inc. presented at 11:30 AM. All committee members were present. The committee members discussed the oral interviews (15 Points). The committee decided to award based on the firm's qualifications and overall score. The committee is recommending award to Aspect Consulting Inc. The initial contract term shall commence upon full execution and shall cease within (2) years thereafter. Upon mutual written agreement, this contract may be extended for up to two (2) additional one (1) year terms beyond the initial contract term.

Legislation Text R2 NIZ E-Reporting Platform

15-5559 R3 Authorizes Engagement of Professional Services with Pennoni Associates, Inc. for $6,000.00 for Lead Hazard Reduction Program contractors and local trades people with PADOLI/EPA approved lead paint hazard training. This is an informal quote and is below purchasing requirements, therefore only two (2) quotes were necessary. On or about March 18, 2022, the City sought to obtain quotes from qualified contractors in order to provide Lead Paint Training Courses for the City staff and Contractors. The first quote the City received was from Pennoni that includes 15 trainees. On or about March 22, 2022, the City received the second quote from Criterion Laboratories, Inc that includes 10 trainees. After review of both quotes the City decided to proceed with Pennoni as being the lowest quote for the number of trainees. Only two (2) quotes were required for this informal quote. This contract term shall commence upon the issuance of the PO.

Legislation Text R3 Lead Hazard Reduction Program

15-5558 R4 Authorizes Engagement of Professional Services with Allentown Economic Development Corporation in the amount of $20,000 for the administration of Enterprise Zone Loan Fund inclusive but not limited to, underwriting and loan services, 1 year, retro-active to January 1, 2023.

Legislation Text R4 COAEZLF

15-5557 R5 Authorizes Engagement of Professional Services with Allentown Economic Development Corporation in the amount of $20,000 for administration of the City's Economic Development Loan Fund, inclusive of but not limited to, underwriting servicing and loan closings, 1 year, retro-active to January 1, 2023

Legislation Text R5 COAEDLF

Minutes of Previous Meeting

15-5571 November 30, 2022 Special Council Meeting Minutes

Legislation Text November 30, 2022 Special Council Meeting Minutes

15-5555 December 7, 2022 City Council Meeting Minutes

Legislation Text December 7, 2022 City Council Meeting Minutes