Agenda Items

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1 Comment

Contract Approvals

15-5605 R30 Authorization for a change order with ABE Doors Inc in the amount of $35,000 for time and materials contract for on-call, on-site Overhead Door replacement, repair, inspection and maintenance, at various City owned and/or operated facilities. The resulting agreement shall include all labor, equipment, licensing, materials, tools, travel and all other items necessary to complete orders on an "as needed" basis. Services will include but not limited to emergency repairs, preventative maintenance, general repairs, and repairs to springs and tracks, as well as door replacements when necessary. On September 29, 2022, both parties mutually agreed and entered into an agreement that the contractor will provide a time and materials contract for on-call, on-site Overhead Door replacement, repair, inspection, and maintenance, at various City owned and/or operated facilities. The resulting agreement shall include all labor, equipment, licensing, materials, tools, travel, and all other items necessary to complete orders on an "as needed" basis. Services will include but not limited to emergency repairs, preventative maintenance, general repairs, and repairs to springs and tracks, as well as door replacements when necessary. At this time, the department is requesting an increase in the amount of $35,000 for A B E Doors and Windows, Inc as there was an increase in services needed to maintain the overhead doors on City properties. Since September, the City has paid out $33,420.00 of the $50,000.00 from the original contract.

Legislation Text R30 Change Order

15-5607 R31 Authorization for Contract with FIA NYC, Inc., to provide recruitment services in the amount of 25% of the gross annual salary of each employee placed per contract year. The City advertised the solicitation on December 7, 2022, seeking a qualified firm to provide recruitment services, preferably a firm that is experienced in placing diverse underrepresented talent, in order to expedite the hiring process for City vacancies. On December 21, 2022 a public opening was held for which the City received five (5) proposals. The technical evaluation was held on January 4, 2023, 1:00 PM. All committee members were present. The Proposals were scored based on the RFP requirements, IBE Preference (10 Points), Ability to Meet RFP Requirements (25 Points), Specialize in Diversity (25 Points), Recruitment Methodology (25 Points). Cost proposals were opened on January 4, 2023. Proposals were distributed to all committee members via Teams for evaluation after the completion of the technical evaluation. The cost evaluation committee meeting occurred on January 6, 2023, 10:00 AM. All committee members were present. The committee members discussed the cost proposals. The evaluation committee has decided to not hold oral interviews for this project. They have decided based on the Technical and Cost Proposal scores. The Contract term shall commence upon full execution and shall cease one (1) year thereafter. Upon written agreement, this contract may be extended for up to an additional four (4), one (1) year renewals beyond the contract expiration period.

Legislation Text R31 FIA NYC, LLC

15-5608 R32 Authorization for a contract with Ross Body & Framework, Inc. dba A-1 Towing Service to provide towing, storage and impounding services to the City of Allentown. On December 9, 2022, the City advertised a solicitation Towing Services, the intention of this Invitation to Bid is to secure vendors to provide towing, storage and impounding services to the City of Allentown, 24 hours a day, 365 days a year. The City shall at all times receive priority service. Work under this project shall include locked, fence-enclosed lighted compound area, preferably attended for security purposes. The Contract term shall commence upon full execution of said Contract and shall cease December 31, 2024, with an option to renew for one (1) additional year. Upon written notification, this contract can be extended for up to an additional three (3) months beyond the contract expiration period. On January 5, 2023, there was a public opening held, one (1) bid was received. Upon review of the bid it was determined that Ross Body & Frame Works was the only bid and therefore at this time the City is recommending award to Ross Body & Frame Works. General Fund for City Vehicles: Budget of $4,000.00 - Contractor tows City vehicles at one-half the rates established in the bid Towing Services for the Year 2023: $303,600.00 Towing Services for the Year 2024: $318,780.00 Total Revenue for 2023-2024 Towing Services: $622,380.00

Legislation Text R32 Ross Body & Frame Work

Minutes of Previous Meeting

15-5621 October 26, 2022 City Council - Special Meeting on Finance Department Budget Minutes

Legislation Text October 26, 2022 City Council - Special Meeting on Finance Department Budget Minutes

15-5604 November 9, 2022 Special Council Meeting on Public Safety Budget Review Minutes

Legislation Text November 9, 2022 Special Council Meeting on Public Safety Budget Review Minutes

15-5614 November 14, 2022 Special Council Meeting - Parks and Recreation, Human Resources Budget Review Minutes

Legislation Text November 14, 2022 Special Council Meeting - Parks and Recreation, Human Resources Budget Review Minutes

15-5612 December 19, 2022 Special Meeting on Council's Vacancy Minutes

Legislation Text December 19, 2022 Special Meeting on Council's Vacancy Minutes

15-5615 January 4, 2023 Public Works Committee Meeting Minutes

Legislation Text January 4, 2023 Public Works Committee Meeting Minutes

15-5603 January 4, 2023 Special Meeting on Council Vacancy Minutes

Legislation Text January 4, 2023 Special Meeting on Council Vacancy Minutes