Agenda Items

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Invocation:

Pledge to the Flag

Roll Call

Courtesy of the Floor Courtesy and Privilege of the Floor Rules

Contract Approvals: There are four contracts for approval - R25, the Clean Team was tabled pending getting more information on the contract. The general idea for approving contract pursuant to the legislation passed by council is you are approving a resolution acknowledging that proper procurement procedures were followed pursuant to the city code. Ask the Clerk to read the resolution. The Purchasing Agent, Sarrah McNeil, who is on TEAMS, will explain the proposal. After staff explains the process, ask for comments from the dais and the public before a vote.

15-6665 R25 Authorization for Contract with Allentown Rescue Mission Clean Team, LLC for an estimated sum of $349,127.38 to provide maintenance services for the City's Central Business District for year one with a possible 3% CPI increase yearly. This estimated sum includes costs for Special Events Assistance, snow clean up, and special cleanup project on an as needed basis. The estimated sum for the 5-year base contract is $2,132,098.62. This was competitively bid through the RFP process.

Legislation Text R25 - Clean Team

15-6721 R32 Authorization for Contract with Landmarks SGA, LLC in the amount of $49,781.00 to conduct architectural surveys of properties within the existing historic districts and update existing property inventories. The firm will also review the efficacy of the City's historic district ordinance and examine existing City policies, including the zoning code and building codes, to make recommendations for continued improvements to the historic preservation program. The scope of work will also include assisting City staff with the enforcement of the historic district ordinance and assisting City staff with public outreach and methods of increasing public awareness of the historic districts. The firm will identify opportunities to increase the historic preservation incentives and investment within the City, work with staff to develop grant proposals to support the City's historic preservation efforts and provide general assistance in implementing the City's Historic Preservation Plan. On November 30, 2023, the City advertised a solicitation for a Historic Preservation firm to conduct architectural surveys of properties within the existing historic districts and update existing property inventories. The firm will also review the efficacy of the City's historic district ordinance and examine existing City policies, including the zoning code and building codes, to make recommendations for continued improvements to the historic preservation program. The scope of work will also include assisting City staff with the enforcement of the historic district ordinance and assisting City staff with public outreach and methods of increasing public awareness of the historic districts. The firm will identify opportunities to increase the historic preservation incentives and investment within the City, work with staff to develop grant proposals to support the City's historic preservation efforts and provide general assistance in implementing the City's Historic Preservation Plan. On January 25, 2024, the public opening was held for which the City received three (3) proposals, which were distributed to all committee members via Teams for evaluations. The Technical evaluation was held on February 5, 2024, all committee members were present. The proposals were scored based on the following: IBE Preference (10 Points), Approach & Methodology (45 Points), and Ability & Capacity (45 Points). The cost proposals were opened on February 5, 2024, and distributed to all committee members via Teams for evaluation after the completion of the technical evaluation. The Cost evaluation was held on February 14, 2024, all committee members were present. The committee members discussed the cost proposals (10 Points). The committee made the decision not to move forward with oral interviews. The committee decided to award based on the firm's qualifications and overall score. The committee is recommending award to Landmarks SGA, LLC. The Contract term shall commence upon full execution and shall cease one (1) year thereafter. Upon, written agreement, this contract may be extended for an additional two (2) one (1) year terms beyond the contract expiration period.

Legislation Text R32 - Landsmark

15-6717 R33 Authorization for Contract with CDR Maguire. Inc. in the amount of $172,365.88 for the Construction Inspection for the Bogert's Bridge Rehabilitation, bid through the state as a result of a PennDOT TASA Grant. This contract is the product of a solicitation published and advertised by the State.

Legislation Text R33 - CDG Maguire

15-6719 R34 Authorization for Contract price increase of 10% or more for an existing Contract over $40,000.00, that was previously Bid and Awarded under City Policies, with James Duncan & Associates, Inc. in the estimated amount of $63,055.00 that was previously bid for urban planning consultant to support the City of Allentown Zoning Ordinance and Subdivision and Land Development Ordinance (SALDO) updated, and other City planning and zoning initiatives. On April 29, 2020, both parties entered into an agreement that the contractor would urban planning consulting services for the City of Allentown. At this time, the department is looking to extend the contract to have more Community Engagement and Meetings due to this starting during Covid-19 they were unable to hold as many as they planned to due to the restrictions. After that they would also like to have a "Year-One Ordinance Tuneup" to review and discuss everything and revise where needed. Contract Sum: $193,095.00 Requested Increase: $ 63,055.00 (Estimated) New Contract $256,150.00 The current contract expires March 29, 2024 and a two (2) year extension is being requested.

Legislation Text R34 - Contract Increase - James Duncan

Communications:Chasers: If you parked in the city lot next to City Hall, please see the City Clerk for a voucher.

Minutes of Previous Meeting

Old Business: Council President Mota Notes: Resolution Number 30791 was passed on February 7th - there was an oversight in the first Whereas of the resolution; if there are no questions the Clerk can make the adjustment to reflect what was in the lease that was attached and discussed at the council meeting as follows: Original: WHEREAS, the City of Allentown is desirous of leasing the property, located at 1126 Lehigh Street, Allentown, PA 18103 to Muhlenberg College for the period of January 1, 2024, through December 31, 2033, with a one (1) ten (10) year renewal option. Change to this: WHEREAS, the City of Allentown is desirous of leasing the property, located at 1126 Lehigh Street, Allentown, PA 18103 to Muhlenberg College for the period of January 1, 2024, through December 31, 2033, with a one (1) ten (10) year renewal option followed by one (1) nine (9) year eleven (11) month renewal term.

15-6754 Bicentennial Park - Muhlenberg Lease - modification to refer for specifically to conditions of the lease Original: WHEREAS, the City of Allentown is desirous of leasing the property, located at 1126 Lehigh Street, Allentown, PA 18103 to Muhlenberg College for the period of January 1, 2024, through December 31, 2033, with a one (1) ten (10) year renewal option. Change to: : WHEREAS, the City of Allentown is desirous of leasing the property, located at 1126 Lehigh Street, Allentown, PA 18103 to Muhlenberg College for the period of January 1, 2024, through December 31, 2033, with a one (1) ten (10) year renewal option followed by one (1) nine (9) year eleven (11) month renewal term.

Legislation Text BP Res BP Lease

REPORTS Budget and Finance: Chair Napoli, Hendricks, Gerlach The Committee met on February 28th; the next meeting is scheduled for March 27th, time to be determined. Community and Economic Development: Chair Hendricks, Mota, Napoli The committee has not met since the last council meeting; the next meeting is scheduled for March 13th at 6:00 PM. Human Resources, Administration and Appointments: Chair Affa, Napoli, Santos The Committee met on February 28th; there are no future meetings scheduled at this time. Parks and Recreation: Chair Santos, Affa, Gerlach The Committee has not met since the last council meeting; the next meeting is scheduled for March 13th at 5:30 PM. Public Safety: Chair Zucal, Hendricks, Mota The committee has not met since the last council meeting; the nest meeting is scheduled for March 20th at 5:30 PM. Public Works: Chair Gerlach, Affa, Zucal The Committee has not met since the last council meeting; the next meeting is scheduled for March 20th at 6 PM. Rules, Chambers, Intergovernmental Relations, and Strategy: Chair Mota, Napoli, Gerlach The committee has not met since the last Council meeting; there are no future. meetings scheduled at this time. Controller's Report (3 minutes) Mayor's Report (3 minutes)

15-6755 Controller Reports

Legislation Text 4th QUARTER 2023 SUMMARY OF PENSION CASH FLOWS Bank Recon Check Review